It’s inevitable that if you’re actively seeking employment, you’ll eventually come across a position that you’d like to take. But what if you don’t know how to accept a job offer?

Even if that’s the case, you have nothing to worry about. You are most certainly not the only individual with no clue how to accept a job offer after being offered one.

To help ease the process, we have gathered all the essential information you need to know to properly accept any job offer. Read on to get the most out of our job offer tips and writing samples.

Key Takeaways

  • If you are presented with an opportunity to accept a job offer, take some time to examine the company culture, the expected salary, and working conditions before you agree to the offer.
  • Consider asking for a deadline extension, reading over the offer carefully, being prepared to negotiate and clarify some aspects, and inquiring about any additional steps that may be required if you’re set on accepting the job.
  • If you’re accepting a job offer by email, it’s appropriate to begin with a greeting, then move on to accepting the offer, and end with an expression of gratitude.
  • In case you receive a call, you can cover the same aspects as in the email with one major difference. You will have to ask for a written offer.

How to Decide on Accepting a Job Offer

There are a number of factors to consider before accepting a job offer.

Among the most crucial are:

  • Company culture. What defines a company’s culture are the shared values, objectives, attitudes, and norms of its employees. All of these factors play a role in how well you blend in with the group or how much of an outcast you feel. Try to learn as much as possible about the company before committing to joining the team.
  • Salary. You should consider your desired wage and whether or not the potential employer can provide it before accepting a job offer. If your desired compensation is significantly higher than what the company can offer, you are not going to be motivated from the very start.
  • Working conditions. It’s important to take a look at the current working conditions. Location, office hours, schedule flexibility, paid time off, and other elements all factor in. These little things can add up to a much richer and more fulfilling time at work.

How to Accept a Job Offer

how to accept a job offer

Here are 5 tips on how to accept a job offer!

#1. Ask For More Time

After being offered a job, you usually have a set amount of time to decide whether or not to accept the offer. In most cases, the time frame will be a week. But if you feel that a week is not enough time to make a decision, it’s okay to ask for an extension of the deadline.

To that end, kindly elaborate on why you require additional time. A valid reason is a certain time constraint preventing you from thoroughly reviewing the offer, or it could be that you’re being thorough because you want to make sure the position is the best possible fit for you.

#2. Review The Job Offer Carefully

If you want to be sure you don’t miss anything that can influence your decision, you should read everything very carefully.

The details of a job offer include the duties and responsibilities of the position, the compensation range, and more. To ensure that you can handle the duty you’re about to take on, it’s important to know exactly what you’re getting into.

Also, verify that the offer includes everything you and the prospective employer have discussed. There should be no surprises for you.

#3. Prepare For a Negotiation

You might try to negotiate with the employers, especially the aspects of the employment offer that don’t work for you.

They are probably open to discussions if they are willing to offer you a position. Whatever the case may be, you should never be afraid to ask for what you feel you are due based on your skills and expertise.

A discouraged workforce is not productive, so this would be bad for business as well.

Hence, negotiations can be beneficial for both parties in order to find a mutually beneficial middle ground.

#4. Clarify Some Terms

If you have any questions about the offer, you should ask the company for clarification.

You should never wonder if you misunderstood something and leave it at that. If you have any questions or concerns, please don’t hesitate to contact the employers.

Before accepting the offer, you should make sure you fully understand the terms. If you don’t make your expectations clear, you are very likely to come up short in the end.

#5. Inquire Regarding Next Steps

The last phase is to discuss next steps with the business. When you accept a job, what comes next?

Every company approaches the procedure differently. Some may want you to take a training course before meeting the team, while others may have you jump right in.

The nature of the work itself is also a factor here. You can go right into your remote project role without having to wait for any sort of orientation or training to be completed.

How to Write a Job Acceptance Email

A laptop, notebook, pen, phone and other stuff on the table while someone is holding a cup of coffee.

If you are wondering what to say when accepting a job offer via email, here are some of the most important details to include in your message:

  • Starting with a warm greeting and continuing with an expression of gratitude for the job offer is a good way to get the ball rolling.
  • After that, you should state that you accept the employment offer and are agreeing to the terms specified in the job offer.
  • Make sure you double-check with them about your start date and any procedures you’ll need to complete, such as training, onboarding, and such.
  • Lastly, conclude your email by stating how pleased you are to be starting the position and wishing the receiver a good day.


As for the format of the email, be concise while still covering all the aforementioned points. Maintain an official tone while employing straightforward language. Adopt a tone of politeness throughout the email.

Accepting a Job Offer Email Example

Here is an email example of how to accept a job offer that you can follow.

Dear Nancy,

Please accept my sincere gratitude for the offer, as I am formally accepting the accountant position at Deloitte.

After a successful 3-month probationary term, my monthly salary will increase to $5,000, as previously agreed upon. After my probationary period is up, I will be eligible for private health insurance and 25 paid days off.

I’m happy to confirm that my first day of work will be September 15th. Please let me know if there is anything else you need to know in the meantime.

I appreciate the time and consideration you dedicated to me during the hiring process, and I look forward to officially joining the team.

Best regards,

Steve Miller

This is an excellent example because it has all the elements we discussed above.

The email begins with a greeting, an expression of gratitude, and an official acceptance of the offer. You then proceed to outline the terms that have been agreed upon, such as salary, vacation time, and medical coverage.

Following this, it states the starting date with a question about whether there is anything more you need to do to get started. At the very conclusion, you show appreciation and express your excitement for starting the position.

Accepting a Job Offer Email Template

The following is an email sample that shows how to accept a job offer the right way.

Dear [Their name],

Please accept my sincere gratitude for the offer, as I am formally accepting the [Job title] at [Company name].

As previously agreed upon, my monthly salary will be [amount]. I will also be eligible to receive full-time employment benefits at the company, including [list of employment benefits].

I’m happy to confirm that my first day of work will be [date]. Please let me know if there is anything else you need to know before that time.

I appreciate your time and consideration, and I look forward to officially joining the team.

Best regards,

[Your name]

Any other details pertinent to your chosen field of employment are welcome, of course. Examples include information about employment benefits, the onboarding process, and so forth.

Accepting a Job Offer Via Telephone

If you are not sure how to accept a job offer over the phone, these are the tips you should keep in mind:

  • Begin by expressing appreciation for the caller’s time and effort, whether they are a company representative or a recruiter.
  • The next step is to inquire about the expected delivery date of the formal offer. In this manner, you can take your time considering the offer before making a decision. After you have the final offer in hand, you will know that the company is legitimate and that all of the terms of the deal are documented.
  • Following that, you will have the opportunity to ask any questions you may have about the start date, onboarding, etc.
  • Finally, express your gratitude once more and your excitement about the prospect of working with the company.


It’s helpful to know how to accept a job offer verbally in case the hiring manager or recruiter calls you about it. But if you don’t receive a call, you have the choice to write an email instead.

Preparing your remarks in advance will not only give you peace of mind but will also ensure that you don’t forget to raise any issues that may prove crucial later on.

Final Thoughts

This completes the guide to accepting a job offer via email.

The recruiting process can be daunting at first, but you can make it easier on yourself by being prepared and nailing down how to accept a job offer over the phone or via email.

While this article does provide you with guidelines and examples to follow, you should tailor the advice to your specific field of work for the most effective results.